Build model
Fixed scope
talk to customers
Every lead gets a reply in 60 seconds
Leads contacted within 5 minutes are 21× more likely to qualify — and 78% of buyers pick whoever responds first. We wire capture, enrichment, scoring, routing, and the first reply into one pipeline, so a slow response is structurally impossible.
Timeline
2–8 weeks
Runtime
Monitored
Handover
Owned by your team
Delivery blueprint
Visual summary of what this build includes from quote to handover.
Scope
Written
Deliverables and acceptance checks are fixed before build.
Execution
Instrumented
Retries, logs, and alerts are configured for production.
Controls
Approved
High-risk actions are gated by named human approvers.
Transfer
Owned
Runbook and account ownership move to your team at launch.
The average B2B lead waits 42 hours for a reply
The average B2B lead waits 42 hours for a first reply, and 38% never hear back at all. The numbers on the other side are just as stark: a lead contacted within 5 minutes is 21× more likely to qualify, and 78% of buyers choose the company that responds first. Response time isn’t one factor — it’s the multiplier on everything you spend upstream.
The gap isn’t laziness — it’s plumbing. Leads land in five places: the website form, a Meta lead ad, a chat transcript, an inbound email, a phone message. Someone copies them into the CRM when they get a minute, assigns them when someone notices, follows up when memory allows. Every hand-off adds hours, and hours kill deals.
What we build — one pipeline from click to booked call
One intake for every lead source
Website forms, Meta and Google lead ads, chatbot transcripts, and inbound email all land in one n8n pipeline within seconds, each tagged with its source. Nothing sits in a mailbox waiting for a human to notice it.
n8n · Meta Lead Ads · Google Ads · HubSpot
Enrichment and scoring before a human touches it
Company size, industry, and role get appended automatically; your scoring rules mark each lead hot, warm, or nurture. Reps open a lead already knowing who it is and why it matters — no googling the domain first.
Clay · Claude · HubSpot
First reply in under 60 seconds, every time
Hot leads get a personalized email or SMS in under a minute, and the assigned rep gets a Slack alert with a one-click claim. Round-robin routing means no lead sits unowned — the 5-minute window is never missed.
Resend · Twilio · Slack
ROI math
60 leads/mo × 1 extra close from a 5-minute reply × $2,000 avg deal = $24,000/yr — typical build $3–8k
Typical for this type of automation — the free audit time-stamps your actual response gap, source by source.
How this ships
Week 1
Audit
Lead-flow map with your measured response time per source — most owners have never seen this number, and it’s rarely under an hour
Week 2
Blueprint
Pipeline diagram — capture, enrich, score, route, reply — plus the scoring rules and first-reply copy, signed off before we build
Weeks 3–4
Build
The pipeline live: every source wired in, first replies out in under 60 seconds, every step logged in your CRM
FAQ
What does a lead-gen pipeline cost?
$3–8k fixed depending on how many sources and tools we wire in, quoted in writing after a free audit. Ongoing cost is tool fees only, typically $40–180/mo. No percentage of ad spend, no retainer required.
How long before leads get instant replies?
The first source — usually your website form — is replying in under 60 seconds by end of week 3. The full pipeline (ads, chat, email, scoring, sequences) is live in 2–4 weeks. First workflow live in 30 days or you don’t pay.
Does it work with our CRM and ad accounts?
We build on what you have: HubSpot, Salesforce, or Pipedrive on the CRM side, Meta and Google lead forms on the ad side, n8n as the wiring. No CRM yet? We’ll set one up — and leads log to a shared sheet from day one either way.
Where does lead data live, and is this compliant?
In your CRM and your accounts — we build in your workspace, not ours. Consent language on forms, suppression lists honored, unsubscribe wired into every sequence, and enrichment limited to business data (company, role, size). CAN-SPAM and GDPR are handled as part of the build.
Get a fixed quote for a lead-gen pipeline
Fill this quick form and we’ll send a fixed written quote for this exact build.