Build model
Fixed scope
automate operations
SOP automation: software does steps 1–7
Your SOPs stop being PDFs nobody reads and become n8n checklists that execute themselves — a human approves the judgment call at step 8. Every run follows the current version, every step is logged, nothing depends on memory.
Timeline
2–8 weeks
Runtime
Monitored
Handover
Owned by your team
Delivery blueprint
Visual summary of what this build includes from quote to handover.
Scope
Written
Deliverables and acceptance checks are fixed before build.
Execution
Instrumented
Retries, logs, and alerts are configured for production.
Controls
Approved
High-risk actions are gated by named human approvers.
Transfer
Owned
Runbook and account ownership move to your team at launch.
Your process lives in one person’s head
Your onboarding SOP is a 9-page Google Doc, last accurate 14 months ago. The real process lives in your best operator’s head, and every run happens from memory — which means every run is a little different.
Skipped steps aren’t visible when they happen. They surface 3 weeks later as rework, refunds, and “I thought you sent that.” A 20-step client onboarding done by hand drifts a little every run, and drift compounds quietly until a client feels it.
What we build from your SOPs
Executable runbooks
Each SOP becomes an n8n flow that runs itself: tasks created, templates sent, records updated, deadlines set. Software does steps 1–7; a human approves step 8.
n8n · Slack · Notion
Onboarding flows — clients and hires
From signed contract to first deliverable without a printed checklist: folders created, accounts provisioned, welcome sequences sent, tasks assigned to named owners with real due dates.
n8n · Google Workspace · Asana
Approval gates + audit trail
Judgment calls stop the flow and ping the right person; nothing proceeds without sign-off. Every run is logged — who approved which step, when, with what data in front of them.
n8n · Slack · Postgres
ROI math
3 runs/wk × 75 min saved × 52 wks = 195 hrs/yr ≈ $7,800 recovered per process — typical build $2–6k
Typical for this type of automation — in week 1 we time your actual process and redo this math with your numbers.
How this ships
Week 1
Audit — watch a real run
Process map with time-per-step and the 2–3 SOPs worth automating first
Week 2
Blueprint — split human from machine
Flow diagram marking every automated step and every human gate, plus a fixed written quote
Weeks 3–4
Build — run it in parallel
Live flow running alongside the manual process until outputs match, then cutover
FAQ
What does SOP automation cost?
One process — say, client onboarding — is typically a $2–6k fixed build. Automating a family of related SOPs runs $6–20k. You get a fixed written quote after a free audit, and the audit tells you which process pays back fastest.
How long until our first SOP runs itself?
Live in 30 days. Week 1 we watch and time a real run, week 2 you approve the flow design, weeks 3–4 it runs in parallel with your manual process until the outputs match — then you cut over.
Do we have to change our tools?
No. The flows run in n8n and drive the tools you already use — Asana, ClickUp, Trello, Notion, Google Workspace, Slack, or Teams. If your team lives in it, we automate through it, not around it.
Who can see our process data?
Runs execute in your own self-hosted n8n instance and logs live in your database — nothing routes through a third-party automation cloud. We build through scoped, least-privilege accounts you can revoke the day the build ends.
Get a fixed quote for SOP automation
Fill this quick form and we’ll send a fixed written quote for this exact build.